It has been over six months since we really started to feel the effects of the corona-virus pandemic and unfortunately, it is still not yet fully under control. Though it has been quite a challenging time for everyone, the Canopy Team continues to stay resilient and have adapted to many new ways of working and overcoming new challenges the current situation has brought upon.
Here are the Top Five tips the team at Canopy would like to share:
1. Be proactive and think ahead
Make sure to think of all the variables that could potentially affect your project and have plans in place ready for action when those things happen. It is important to remember that because of the restrictions in place, many of the stakeholders you may deal with i.e. Contractors, Suppliers, Logistics may not be working in full capacity, so a small error could cost for your project being extremely delayed.
2. Communication is the key
Having top communication should always be a priority, but even more so in this current climate. Since we are restricted to having meetings onsite, scheduling a weekly video conference meeting should be on your to do list. This will allow you to discuss the progress of the project in a formal setting and the clients can raise any questions they have in relation to the progress.
It is important to remember that while you may understand exactly what you are talking about, your client may not, and this is where photos come in handy, so don’t forget to take ‘shots’ when you are on your site visit.
3. Show some care
It is so important to check in with everyone on how they are doing. Many people are feeling overwhelmed, so show that you care and be understanding of the situation. We like to assure our clients that we are doing everything we can to make sure their projects are delivered on time and if there are any delays, we communicate this as soon as possible. We have also made sure that our contractors are safe and healthy when they work on our sites by providing them with all the resources, they need to contain the spread of the virus.
4. Set expectations
Set expectations for yourself, but also for everyone involved in the project. The expectations need to be clear so that everyone knows exactly what they need to be doing and are held fully accountable for their deliverables. Setting expectations has never been more important, especially in the current situation. Everyone involved needs to understand how their overall task contributes to the goal and while this may seem simple, not being able to just pop into your colleague’s desk and ask how they are moving along with their task can pose a challenge.
For us, we have made it so that everyone has daily tasks that we would like to achieve on that day and share it with the rest of the team.
5. Be supportive
What we have learnt in navigating through this roadblock is how resilient we are and that it is easier to overcome challenges and struggles when you have a team supporting you and helping you get back on your feet. Even though we are working remotely, our team has never felt closer. It is through everyone’s hard work and commitments that we continue to deliver successful projects in times of a pandemic.